• All Leaders must pass the standard B.S.A. swim test within a 12-month period prior to their arrival in Marsh Harbour.
• For safety reasons, the maximum weight limit for participating in our sailing adventure program is 300 pounds. In the unlikely event that a Leader arrives in the Bahamas weighing in excess of this limit, we reserve the right to send this individual home at their own expense.
• We treat all applications for participation in sailing adventure programs without discrimination or regard for gender, color, creed, race or nationality.

Payments
The cost of our Sailing Adventure Program or Advanced Sailing Adventure Program is $600 per person.
Please refer to the ‘Booking’ section on our website for all payment details and our terms.

Combined trip
The cost of our Combined Sailing Adventure & Scuba Diving Program or Combined Advanced Sailing Adventure & Scuba Diving program is $900 per person.

BSA Tour Permit
As with most 'High Adventure' facilities, we insist on particularly high standards in terms of leadership criteria and trip requirements. We require all crews to ensure they have taken all the necessary precautions to safeguard their group. In order to obtain a National Tour Permit, at least two official adult Scout Leaders are required and one Scout Leader must have completed the B.S.A. Youth Protection Training course. In order to comply with the requirement of your Tour Permit, one crewmember must be properly certified in a recognized First Aid and CPR course. In addition, a Safety Afloat course must be completed.

Please be sure to review BSA Leadership guidelines in the 'Youth
Protection & Adult Leadership' section in the following URL
http://www.scouting.org/filestore/pdf/4419.pdf
It is important for all crews participating in our Combined Sailing and Scuba Diving Programs to also review the BSA guidelines on Scuba Diving in the 'Aquatics Safety' section.

Travel arrangements
Please refer to the ‘Getting Here’ section of our website for travel guidelines and information. When making your travel arrangements, you should try to schedule your arrival and departure around mid-day. This will prevent you from arriving too early and having to wait until your sailboat is ready and also allows sufficient time for you to clean the sailboat prior to leaving the Bahamas.

Flights
It is likely that you will have first traveled to either Miami or Ft Lauderdale and then taken a further flight to Marsh Harbour on Great Abaco Island in the Bahamas. Some of the smaller, charter airlines may be able to arrange a flight exclusively and inexpensively just for your group so be sure to look around for the best deal. Please be aware, if for any reason you are delayed in arriving or require to depart earlier than planned, we can not provide any form of refund.

Accommodations
Please check your travel arrangements and organize any necessary 'layover' accommodations well in advance. Room space is often limited in Florida and the Bahamas, especially during peak tourist season, so it may not be possible to book at the last minute and it is likely you will find accommodation more expensive in the Bahamas and less suitable to a Boy Scout budget!

Passport
As of 1 Jan. 2007 there is a new requirement for people returning to the U.S. from a foreign country to have a valid passport. All US visitors to the Bahamas must possess a valid passport!

• Crewmembers must be registered members of a Scout troop, under the designation of official Scout leaders.
• All crewmembers must achieve the age of Fourteen (14) years by the date on which they commence their Sail School Bahamas sailing adventure program. Crewmembers aged Fifteen (15) years or under must provide proof of age upon arrival. In the event that a crewmember wishes to take part in a sailing adventure program but falls outwith minimum age requirements, this must be agreed in advance with our staff. We reserve the right to send that crewmember home at their own expense if prior permission has not been given.
• All crewmembers must pass the standard B.S.A. swim test within a 12-month period prior to their arrival.
  The maximum weight limit for participating in a Sail School Bahamas sailing adventure program is 300 pounds. In the unlikely event that a crewmember arrives in the Bahamas weighing in excess of 300 pounds, we reserve the right to send this individual home at their own expense.
• All crewmembers must be courteous, well mannered and considerate to others. Crewmembers should apply the Boy Scout Oath and Law in governing their behavior during this program.

Identification
Paperwork acceptable as proof of age for youth under the age of fifteen (15) will include either a photocopy of their birth certificate, a current and valid passport or a current and valid state issued ID.

Crew Details Form
30 days prior to your arrival in the Bahamas you must email this form from the ‘Leaders Info’ section of our website noting your flight details, personal details and the emergency contact information of the crewmembers that will attend from your Scout Troop.

NOTE - All emails must include your UID (Unique Identification Number) which appears at the top of every email you receive covering place allocation and payment details.

Shoe sizes
Please email a list of shoe sizes to us at least 30 days prior to your arrival in order for us to organize the snorkel equipment that your crew will need. The largest snorkel fins we can purchase are 12-14 therefore if your shoe size is greater than 15, we will be unable to provide fins. (Shoe sizes are typically one size smaller than the required fin size!)

NOTE - All emails must include your UID (Unique Identification Number) which appears at the top of every email you receive covering place allocation and payment details.

Medications or allergies
Crewmembers that require medications must bring an appropriate supply of the medicine they need and be responsible for its safekeeping - it can be difficult to obtain many medicines in the Bahamas! Scout Leaders must be aware of all medications required and should monitor their use. A back-up supply of any medication is always recommended. Individuals requiring medications should always contact their family physician regarding their suitability for participation in a program of this nature.

We need to know in advance whether you are allergic to seafood, fish or shellfish, and/or any other kinds of food. Please refer to the Medical Info page within this Leaders Info section of our website. Any crewmembers with serious allergies of any nature that require the use of an Epi-pen must ensure they bring these with them.

NOTE - All emails must include your UID (Unique Identification Number) which appears at the top of every email you receive covering place allocation and payment details.

First Aid Kit
Your B.S.A. Tour Permit requires that each Troop bring its own First Aid kit. Although every sailboat in the Sail School Bahamas program has a First Aid kit, your crew's trained first-aider must decide whether treatment is necessary and what treatment should be given. You must use your First Aid kit to treat minor injuries.

Medical insurance
You should ensure that your Medical Insurance provides you with all the medical cover you anticipate may be necessary. All crewmembers must also bring with them photocopies of both sides of their 'current' medical/health insurance details.

Travel insurance
We strongly recommend that you have adequate travel insurance cover.

Disclaimer Form
In order to take part in one of our sailing adventure programs, all crewmembers must complete a Disclaimer Form. You can find this printable form on the Leaders Info section of our website and you should bring photocopies of this completed/signed form for all crewmembers. Although there are risks involved in participating in one of our sailing adventure programs, it is important for each crewmember to be aware of these risks, be prepared for them and manage them effectively. You can do this by following a few simple guidelines and taking common sense safety precautions. With this approach you should avoid harm, illness or injury. All crewmembers should only take part in a sailing adventure program if they have satisfied themselves, their parents/guardians and any significant others of the risks involved and accept that these risks are an inherent aspect of the sailing adventure program.

Crew Chief
Your Troop should already have appointed a ‘Crew Chief’ who should take care of almost all scheduling/organization for their crew for the week. He/she should draw up rosters for all crew tasks onboard and ensure they are carried out, organize shore parties and various other respnsiblities onboard and onshore.

Equipment
Crewmembers should refer to the printable packing list on the 'What to bring' section of our website. We will provide all snorkel equipment but crewmembers must bring their own bedding, drinking bottles, sun protection and personal items.

BSA Swim Test
All crewmembers must pass the standard B.S.A. swim test within a 12-month period prior to their arrival. If you or your crewmembers wish to swim you must only do so at your own risk and therefore you should ensure conditions are appropriate for your level of ability. Should there be any medical condition or other restriction to your abilities you will require a formal medical certificate stating that you are fit to swim and/or snorkel. Likewise, you should only snorkel if you are confident in your own abilities and are comfortable with the prevailing sea conditions. Please see the note above regarding Minimum Requirements.

Briefing
Prior to your arrival we recommend you schedule a ‘Crew Brief’ meeting so all crewmembers are prepared for the trip and know what to expect. After you receive your booking confirmation we will email you a Crew Brief Document which may be used for this purpose and which will answer most questions regarding your trip.

• BSA Tour Permit
• Disclaimer Forms
• Crew Medical Form signed by their Parent/Guardian
• Medical insurance
• Travel insurance
• Identification for all youth under the age of 15years

‘Accidental Damage Deposit’
A $200 ‘Accidental Damage Deposit’ is required to be made by each ‘crew’ participating in a sailing adventure program. In the event of any damage occurring to the sailboat there will be a deduction in part or whole. Cash is preferred, although a Travelers check or bank check is acceptable. The final decision regarding accidental damage will always lie with Sail School Bahamas. Crews should always show respect and care for their sailboat – they must be aware that their $200 deposit can only be returned if damage or breakages does not occur!

Please Note:
Mail – we cannot deliver mail to Scouts unless it is extremely important, for example, important personal medication.

Telephone - During your week aboard, there are no telephone facilities. However, public payphones can be found in the various settlements you will visit.